Surf School Equipment & Inventory Tracking
Know what you have, where it is, and who's using it — from your phone.
Most surf schools track equipment by memory. "I think we have enough boards" works until Saturday morning when you definitely don't. SurfSlot tracks every piece of gear — wetsuits, surfboards, rashguards, and rental items — per lesson, per participant, with automatic double-allocation prevention.
Highlights
- Track all equipment by type, size, and status
- Auto-assign gear to lessons based on participant numbers
- Prevent double-allocation across overlapping lessons
- Mark items for repair and track return to service
- Dashboard shows availability at a glance
- Per-participant equipment assignment
What to Track
| Equipment | Tracked Fields | |-----------|---------------| | Surfboards | Type, size, status, condition | | Wetsuits | Type, size, gender, condition | | Rashguards | Colour, size | | Rescue boards | Location, status | | Rental items | Type, pricing, availability | | First aid kits | Location, last restocked |
How It Prevents Problems
Before each lesson, the system checks: do you have enough equipment of the right sizes for all booked participants? If not, you're alerted before the morning of — not when the van pulls up short. For overlapping lessons (9am and 11am with shared equipment), SurfSlot ensures gear assigned to the 9am is back before the 11am needs it.
Maintenance and Lifecycle
Mark equipment for repair, track repair status, and log when it returns to service. Over time, you build a picture of equipment lifecycle — which boards need replacing, which wetsuit sizes are always short, and when to buy new stock.
Frequently asked
Can I track equipment by individual item or just quantities?
Both. Track total quantities of wetsuits by size, or tag individual boards with IDs for granular tracking.
Does it work for rental equipment too?
Yes. Rental items have their own calendar with booking times, collection, and return tracking.